Property Manager – Commercial Real Estate

• Manage all aspects of commercial lease agreements for retail and office property
• Prepare, monitor, and reconcile property budgets
• Review and process tenant billing, common area maintenance (CAM) reconciliations

We are seeking a detail-oriented Commercial Property Manager to oversee the day-to-day operations of our retail and office property portfolio. We welcome candidates with paralegal, bookkeeping, or executive assistant experience who are looking to apply their skills in the commercial real estate sector. This position requires a unique combination of financial acumen (budgeting, accounting, reconciliations, billing, collections, etc), legal document proficiency, and interpersonal skills. The ideal candidate will have a strong background in budgeting and reconciliation, excellent attention to detail, and the ability to navigate complex lease agreements and vendor contracts.

OVERVIEW

• This job requires a high degree of specialized expertise, as well as the ability to maintain established quality standards. This person must be driven, determined, and self-disciplined, with a commitment to accurate, high-quality, and rapid results.
• The job environment is structured, with clear job expectations. Although the pace of the work is faster than average, this person never compromises quality. They communicate and build relationships based on the technical aspects of the work.
• The work requires specialized knowledge, as well as technical ingenuity. Someone in this role must be comfortable solving problems while adhering to approved organizational systems and technology. They will be expected to produce thorough, high-quality work. New ideas and concepts are also important but must be carefully analyzed and tested before being implemented.
• When managing others, this person must be able to ensure policies and procedures are followed and time frames are met. To delegate effectively, they should provide structured opportunities for people to develop their own expertise, with the goal of building shared responsibility for high-quality work. As such, someone in this role should be comfortable providing coaching and training support.
• This person must be comfortable operating within a pre-defined span of control. The ideal candidate is someone who fosters trust, demonstrates a sense of urgency, consistently hits quality standards, and makes decisions in support of company guidelines.

JOB DUTIES

• Manage all aspects of commercial lease agreements for retail and office properties, including lease administration, renewals, amendments, and terminations
• Prepare, monitor, and reconcile property budgets, ensuring accuracy and alignment with financial objectives
• Coordinate and oversee vendor contracts, service agreements, and property maintenance activities
• Review and process tenant billing, common area maintenance (CAM) reconciliations, and operating expense recoveries
• Maintain comprehensive and organized property files, including leases, legal documents, correspondence, and financial records
• Serve as primary point of contact for tenants, addressing inquiries, concerns, and requests in a timely and professional manner
• Collaborate with legal counsel, accountants, and other professionals on lease-related matters and property transactions
• Conduct regular property inspections to ensure compliance with lease terms and property standards
• Prepare detailed reports, correspondence, and presentations for ownership and stakeholders
• Monitor critical dates and deadlines, including lease expirations, option periods, and rent escalations
• Coordinate tenant improvements, construction projects, and space modifications in accordance with lease provisions

REQUIREMENTS

• Minimum 2-3 years of experience in paralegal work, bookkeeping, executive administration, or related field
• Strong understanding of commercial real estate lease agreements, with preference for retail and office property experience
• Demonstrated budgeting and financial reconciliation experience
• Proficiency with lease administration software and property management systems (experience with Yardi, MRI, or similar platforms preferred)
• Advanced skills in Microsoft Office Suite, particularly Excel for financial analysis and reporting
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities and meet deadlines without compromising quality
• High level of accuracy and attention to detail in all work products
• Ability to read, interpret, and analyze legal documents and contracts
• Valid driver's license and reliable transportation for property visits

CORE COMPETENCIES

• Preference for varied tasks or projects. Comfortable balancing multiple simultaneous projects in a fast-paced environment.
• Focus is on technical and analytical work. Must adhere to established standards and guidelines, troubleshooting problems based on expert knowledge.
• Needs to make decisive, quick decisions within a pre-defined span of control, adhering to accepted quality standards, policies, and procedures. Will also train others to make and uphold accurate decisions.
• Communicates based on the task or technical needs at hand, defining clear team roles. Minimal collaboration is required, although they must prioritize specific tasks or problems.
• Leads according to specialty or expertise. Will act with conviction to ensure quality standards, rarely delegating. When delegation is required, follow up will be close.